A photograph of a white van reading "Mount Holyoke College, South Hadley Massachusetts" in a parking lot.
A photograph of a white van reading "Mount Holyoke College, South Hadley Massachusetts" in a parking lot.
A photograph of students from the Mount Holyoke Symphony Orchestra. They are standing on the steps in front of Abbey Chapel with their instruments, and dressed in black.
Each year: group leaders are required to attend a live training session at the beginning of each semester, date TBA. to review the travel policies and accident resources.
Student Organizations: (3 attendees) 2 officers/trip leaders + treasurer
SGA, Committees & Class Boards: (2 attendees) President/chair + treasurer
All drivers (regardless of vehicle, whether fleet, rental, or personal) must be credentialed to drive with Fleet Services.
All groups wishing to borrow a fleet van should complete the Fleet Authorization Form.
Each trip: submitted at least 4 weeks prior to anticipated travel.
The group will be notified within 5-7 business days whether they are pre-approved (full approval pending receipt of travel documentation) and will be given the travel documentation forms.
Groups must obtain pre-approval before confirming travel, making reservations, or paying any costs.
Each trip, upon pre-approval: groups can make a Ways & Means Budget Request for funding. Please keep in mind that funding requests must be submitted a month in advance, so groups should plan accordingly.
All financial travel transactions, including rentals and hotel bookings, must be conducted by the group Treasurer in the SGA Business Office, Blanchard 308.
Each trip, upon pre-approval: This form will be sent to the trip leader(s) once the Travel Request form is approved. This form should be completed and sent to the Associate Director at least 5 business days prior to departure.
Each trip: each participant must submit a waiver online.
A photograph of seven members of an equestrian team jumping and waving.
Each year: 2 group members are required to attend a live training session: (1) captain / trip leader; (2) the treasurer. The training will be offered at the beginning of each semester, date TBA. to review the travel policies and accident resources.
All drivers (regardless of vehicle, whether fleet, rental, or personal) must be credentialed to drive with Fleet Services.
All groups wishing to borrow a fleet van should complete the Fleet Authorization Form.
Each semester: Captains will have access to their club’s tab. Please enter your full schedule for the semester (home and away) as well as requested details. Due: before your first competition, whether it’s home or away. You should update this whenever your competition schedule changes.
Each semester: Captains will have access to their club’s tab. Please complete any missing information, which will be highlighted in yellow. Due: before your first competition, whether it’s home or away. You should update this when you have a change to your roster or someone’s emergency contact information.
All financial travel transactions, including rentals and hotel bookings, must be conducted by the team Treasurer in the SGA Business Office, Blanchard 308.
Each semester: each participant must submit a waiver online before traveling.