A photograph of students dancing with the African Drumming Ensemble.
Plan and execute a successful program as a student or student organization.
A photograph of students dancing with the African Drumming Ensemble.
Student Involvement is here to help students create and plan campus events for the Mount Holyoke Community. When it comes to designing a successful event, there are several things you should keep in mind:
Important Timelines: Please note these deadlines as you plan events this semester. In most instances, Student Involvement cannot make exceptions and it's your responsibility to plan accordingly.
Create a budget for your events and ensure that there is enough money in your organization's account to pay for the things you would like at your event BEFORE advertising or booking. If you need advising on creating a budget, consult with SGA Ways and Means or the SGA Business Office Coordinator.
If you are planning on hiring any service or performer, including DJs, presenters or lecturers, the people that you are hiring must complete a standard MHC contract. All contracts MUST be reviewed and signed by a Student Involvement professional staff member. The Authorized Signer should complete the Contract Request Form at least 21 days before the event. For more information, read our Contracting Procedure.
Will you be serving food, holding a fundraiser, or does your event need security? Make sure to allow enough time if contracts are needed or if vendors require payment.
For registered student events in Chapin Auditorium and the Great Room, and for outdoor events most technical/Stage Crew (Sound & Lighting) support is offered at no charge through the Office of Student Involvement.
While in the early stages of planning your event, consult with the Student Involvement Production and Technical Director about your stage needs.
If you are new to event planning or working on a new initiative, we strongly encourage you to meet with us for assistance early in the planning process. Email the office to set up an appointment or stop by the office (Blanchard 327).
