Marketing & Promotion

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  • Posting Policy

    The full policy can be found in the Student Handbook. For the purposes of this policy, a “posting” includes all methods of mass-distributing information in physical or hardcopy form, including, but not limited to: posters, fliers, table tents, signs, banners, and any other methods that the College determines are subject to this policy. For additional chalking specific guidelines see the further down. Flyers may not be posted in the Community Center except in the following spaces:

    • The rolling bulletin board in the vestibule outside of the Dining Commons;
    • The bulletin board behid the Information Desk in Blanchard Hall;
    • The bulletin board outside of the Student Involvement Studio, room 304, Blanchard Hall

    Flyers may not be posted on interior or exterior walls, banisters, windows, doors, whiteboards, bathroom stalls, posts/pillars, or tables. Relatedly, drawing or writing on any building surface is not permitted.

    All materials must:

    • Include the identifying name/affiliation for the sponsor of the materials, and contact for more information.
    • If the posting promotes a specific event, the event must be identified by the title/subject, date, time, location, and sponsoring individual, group and/or organization. Not exceed 11"x17"
    • If the posting does not promote a specific event, but is in the nature of an awareness-raising campaign, it must include an expiration date that is no later than two weeks from the date the posting occurs. Not exceed 11"x17"
    • Not exceed 11"x17"
    • Be free from the mis-use of copyrighted materials.
    • Not promote the abuse of alcohol and/or illegal substances.
    • Never block fire equipment or be posted on fire doors.
    • Must respect the Mount Holyoke College Student Code of Conduct.

    Removal of Postings:

    • The College retains the discretion to remove any posting that does not comply with this policy.
    • The student, student group, or recognized student organization identified in the posting should be responsible for the removal of the posting on the earlier of: 1) two weeks from the date the posting first occurred; or 2) the day after the date of the specific event (if any) listed in the posting.
    • The removal by any student of any posting that otherwise complies with this policy prior to the dates specified above is prohibited.

  • Handouts and Table Tents

    Students, student groups, and recognized student organizations may reserve tabling spaces and distribute literature from those areas by reserving space through Event Services and or working with the Office of Student Involvement. No group or individual may set up a table for purposes of distributing literature or similar activities without prior reservation. Those distributing materials must remain within three feet of their tabling space at all times and not obstruct walkways or other tables.

    Small handouts, brochures, etc. are also prohibited from being littered across tables in Blanchard Hall and the Dining Center vestibule. This policy is in place for several reasons:

    • Tape from posting flyers on unauthorized surfaces can damage the paint or varnish of the furnishing and walls.
    • Loose flyers left on tables either pile up or end up on the floor; this creates more work for the housekeeping staff. Flyers, handouts, etc. that are left on tables are considered litter and will be disposed of accordingly.
    • Similarly, your group is welcome to table in the vestibule outside of the Dining Commons by reserving a table through the EMSWeb app, but please do not leave flyers strewn across or taped onto the tables when you are not using the table.

  • Posting in the Residence Halls and LITS

    Bulletin boards are located around campus, including in the Kendade Atrium, Eliot House and residence halls. The guidelines listed here are for those boards. Other buildings, academic and business offices may have their own posting guidelines. Please refer to the LITS website for library posting guidelines.

    If you wish to post flyers on bulletin boards inside the residence halls, please read the Office of Residential Life's Poster Policy For Residence Halls document. If you have questions about their poster policy, please email them.

  • Division of Student Life Social Media & Digital Signs

    To reduce your department's impact on the environment and curb the litter in Blanchard Hall, consider some digital marketing strategies, such as submitting social media content for the Division of Student Life to post on the @mhcstudentlife channels, or submitting a design to be displayed on the digital signage throughout Blanchard Hall. If you have questions about utilizing the DSL social media or digital signage, please email the DSL Communications Team.

  • Chalking

    The full policy can be found in the Student Handbook. Mount Holyoke College allows chalking on campus under the following guidelines. Individuals will be held responsible for any damage and/or cleanup if these guidelines are not followed.

    • Only erasable chalk may be used - grease-based chalk is not permitted.
    • Chalking may be done only on asphalt roads and walkways.
    • Chalkings should be signed with the full name of the person or group responsible.
    • Groups or individuals may be asked to remove chalking when necessary.
    • Absolutely no chalking is permitted on any brick or building / wall surface.
    • No chalking is permitted in any area that is protected from rain.
    • All chalking must be appropriate for the general public, including children and any campus guests.

  • Vandalism, Damage, and/or Destruction

    The full policy can be found in the Student Handbook. The destruction and/or defacement of any college building and property is vandalism. Graffiti may come in many forms such as stickers, painting, writing, pictures, or furniture/object destruction. These actions, occurring on or off College premises, constitute breaches of the Code of Conduct. Questions about posting options can be discussed with the Office of Student Involvement in Blanchard room 327, or by emailing student-involvement@mtholyoke.edu.

  • Digital Signs

    The campus community can submit flyers for display on the digital signs in the building. Please note the following:

    • Flyers will run for two weeks prior to the event date.
    • Recurring/"FYI" items will run for one week per month as relevant.
    • Submission should be received 1-2 weeks ahead of time.
    • Images are uploaded on Monday mornings, so if your event is later in the week and you did not submit your flyer until after Monday morning, it will not be posted in time.
    • Images must be sized correctly (see the specs below and in the form). We will not post images that are the wrong size, and we will not be able to re-size for you. You will not get notification if we do not post, so please make sure they are the right size.
    • No pdfs. We can only post jpgs, gifs, pngs.
    • We will contact you if we have a question about content.