Event Management

Step 1:

Navigate to your group dashboard and click 'Events' in the left hand sidebar (alternatively, click the 'Events' widget in your dashboard).

In the right hand corner, click "create event." If you are creating an event for a Student Group, select the ERF Template. If you are creating an event as a college Department, select the blank template.

Fill in your event name, description, and type.

Select at least one event tag. This step is MANDATORY! Not only will it help other Embark users navigate and find events, but it will also help to accurately represent events on the main college calendar.

Select the Event Coordinator. Embark will select you by default, but you can change it to whoever will serve as your main event contact. You can also select Team Members--people who will have access to your event attendance tracking. Click on the green symbol and enter their names.

Select your event audience!

Step 2:

Enter your event date, start and end times, and time zone.

You can also include other details about your event timing at this step. For more information, check out the Embark Events Guide.

Step 3b:

In Person events: Select 'On-Campus.'

Make sure to select "Other Location," and then type in the Location Name.

Select who you would like to see your event location.

Step 3b:

Virtual events: Select 'Video Conferencing.'

Include the link to your event (if you have it already set up) If not, select "Create Video Conferencing Link." Then select "Zoom" and log in with your MHC credentials. Paste your link into the box.

Select who you would like to see your event location.

Step 4:

Upload a photo and flyer.

Step 5:

Enter any other relevant information. For more information on this step, check out the Embark Events Guide.

Step 6:

Select who you would like to have access to registering for your event.

Step 7:

Select the appropriate registration option for your event Note: "Yes: means registration will take place ONLY on Embark. If you are hosting a public event or want attendees to register elsewhere (i.e. a 3rd party site like EventBrite), select "No."

Enter any relevant RSVP/ticket information

Step 8:

Click through any advanced options you would like to change. For more information, check out the Office of Student Involvement's official Embark Events Guide.