Student Group Re-Recognition Reminder & Announcements

Hello group leaders,

We hope you are all having a great summer and finding time to rest and rejuvenate! We would like to remind you all of some upcoming events and deadlines to be aware of.  

Re-Recognition

The Re-Recognition process opened in April, and concludes in September. Please review the Re-Recognition requirements on our Embark page. You can check to see what items your group has completed on our Recognition status sheet.

The Registration form due date is 11:55pm on Sunday, September 8th. Until your group completes this form, access to your group page will be limited.

Our online training modules will be shared with you in mid-late August. Expect training on topics such as policies and procedures, an introduction to campus resources, how to apply for funding and conduct financial transactions, and how to hold events. 

There will also be some in-person training sessions to teach group officers the finer points of event planning and to give authorized signers hands-on training in Embark.

Travel Training Change

The required training model for travel is changing. Orgs wishing to travel outside of the 5 college area (50+ miles away) or overnight must have 3 (Student Organizations) or 2 (Club Sports) officers attend a live session, dates TBD. The group’s president or trip leader and the treasurer must attend in order for the requirement to be met. 

What to do now:

1. Update your member roster & officers in Embark

   • Communicate to all members to log in to your group so that they can sign the Anti-Hazing Agreement when prompted

2. Complete your Re-Registration form (due September 8th at 11:55pm)

   • You will be prompted to complete it when you enter your group.

3. If you currently have storage in Blanchard 108 or if your organization does not have storage anywhere on campus, make sure to read the policy and complete the Storage Space Agreement for your group, if you haven’t already. Once the form is completed, your group will receive your cabinet assignment and locker combination. Note that cabinets are shared by multiple orgs.

4. Register for the Involvement Fair! Sunday, September 8th, 2-4pm on Abbey-Buck  Green! (Rain location: Chapin). The deadline to register is Wednesday, September 4th by 11:55 pm.

5. The Event Registration Form (ERF) will open August 19th. Note that your group will need to have completed the Re-Registration Form in order to access and complete an ERF.

Other Requirements, dates to be announced:

• DEI training, Part 1 & 2
• Constitution updates
• Financial training: for groups planning to request Ways & Means funding and use the Business Office.
• Event training: all groups planning to hold events. Complex event training will occur as needed during the event planning stage.

Training sessions will be offered at the beginning of each semester, and as-needed. We'll send out more details about training session dates in late August. Thank you!

As always, please email us at student-involvement@mtholyoke.edu if you have any questions or concerns. 

Best,

Office of Student Involvement