Club Sports Spring Information

Hello club leaders, coaches & Club Sports Council!

Welcome back to campus! I’m writing with some updates and reminders for the Spring. First, I’d like to re-introduce you to the members of Student Involvement and Athletics who are working together to support Club Sports. We are:

• Robin Hart, Assistant Director of Athletics (co-advisor)
• Jaime DeCaro, Associate Director of Student Involvement (co-advisor)
• Kim Lavoie, SGA Business Office Coordinator (coach salaries, financial transactions)
• Laura Sattler, Director of Student Involvement (policies, risk management)
   

Rosters 

Rosters must be up-to-date to ensure that every team member signs the Anti-Hazing Agreement (they will be prompted in Embark) and we have the roster for PE credit.

• Adding members to Embark

• Other group & membership management

Financial reminders

All transactions including payments, purchases, dues collection, and registration for travel must be made through the SGA Business Office, located on the 3rd floor of Blanchard Hall. Coaches should not use their purchasing cards on behalf of the team(s).

Travel

All Club Sports trip leaders are responsible for following the guidelines for trip leaders and for submitting the following at the beginning of each semester:

Logistics

• All financial travel transactions, including rentals and hotel bookings, must be conducted by the team Treasurer in the SGA Business Office

Documentation:

• Captains/Presidents review and update the Emergency Contacts & Roster (this will be shared with your Captains, Presidents, and Coach(es).

• Captains/Presidents update the Competition Schedule & Travel form (this is shared with your Captains, Presidents, and Coach(es)
  They should update the roster & transportation method each time they plan to travel for a competition.

• Each semester: each participant must submit a waiver online before traveling

Weather

For safety, all practices and competitions (and travel to competitions) are cancelled when the College closes due to weather-related conditions.

Injury Report Form

The Injury Report Form should be submitted for any club-related injury. It helps us to collect and document injury data from club sport practices and competitions, and is a required part of the process for utilizing the College’s secondary insurance for club sports athletes. It is also required to schedule an Athletic Training Consultation.

Club Sports Resources

This slideshow contains information and links to important documents and forms. These items are also linked on the club sports webpage: https://embark.mtholyoke.edu/osi/club-sports/  

Questions? Please reach out! jdecaro@mtholyoke.edu and robinhart@mtholyoke.edu

Best,
Jaime & Robin