Org End of Year Transition, Re-Recognition Information

Hello Group Leaders,

We are reaching out today from the Office of Student Involvement to flag some important upcoming dates and information for student organizations. Please read the entire email, as it contains information about Re-Recognition that will impact your ability to use Embark.  

What to do now:

• Hold Officer elections & plan transitions
• Complete needed tasks on the Student Org Transition Checklist 
• Complete your Re-Registration form once it opens on April 28th 
  • This process will update your group officers
  • Update members

Officer Transition

Please consider completing elections and officer transition before the Registration Form for Re-Recognition opens on April 28th. You must add your new officers to your Embark group’s Registration Form so that your incoming officers receive important information about Re-Recognition, training, funding, the Involvement Fair, and more. Please refer to our RSO Officer Transition Checklist for guidance.

New Organizations

If your group was approved this spring, you can go over the Re-Recognition requirements with the Student Involvement Consultants when you meet with them. If your group was approved in the fall we strongly encourage you to do the same, as it will be the first time you've gone through the process.

Re-Recognition

The Re-Recognition process kicks off on April 28th. At that time the Registration form for next year will open in Embark - please plan to complete the Registration Form with new officer information before leaving campus. Starting on April 28th you will NOT be able to access your group’s functionality within Embark until the form is completed - including payments and reimbursements - so make sure that you complete the form promptly. 

Other requirements and training information will be communicated in the summer.

Blanchard 108 Storage Clean-Up

There will be a clean-up day (cleaning supplies provided) on May 7th - please RSVP at the link below. This is mandatory for groups with Blanchard 108 storage space, and there will be a student working to help answer questions and take attendance/inventory. If your group needs to schedule a different time, email the Involvement Consultants.  

Groups utilizing Blanchard 108 cabinet space can have a maximum of 2 storage totes (or equivalent). Boxes and bins must be labeled and stored within a cabinet - not the floor. If your group’s items are too large to fit, please contact the office for approval. Posters may be stored in the back corner. Items that exceed the storage limit may be discarded. Prohibited items will be discarded.

Fall Training

We will be tailoring some of our training modules to meet the needs of different groups. For example, RSOs that host concerts or conferences will have different training needs than RSOs that hold smaller-scale events. We will send out more information in the summer.
 

The Office of Student Involvement